As technology advances, we see new changes being brought into our work as companies adopt these advancements. Productivity tools are a prime example of this. Companies have come a long way in managing employees, just before ten years or so, employees were monitored by an actual person. He/she will keep an eye on the employees and check if they are working properly or not.
This method had its own challenges as a single person can’t monitor all the employees at once, and as the number of employees grows in an organization, it becomes harder and harder to track them all.
By the development of employee monitoring tools, the human factor was nullified. Every system in a company now had a tracking software, which monitored every activity of all the employees at all times. It helped bring automation in the corporate sector, as there was no need to appoint a person to monitor employees, managers can do so right from their desk.
Is Implementing Productivity Tool Really Necessary?
Employees are key to an organization’s success, the more they work, as an integral part of a clock, the more the profit a company will earn. But, being the curious apes we are, it is harder for us to sit at one place and do a particular job 8-10 hrs. That human factor comes into play, whether we want it or not.
I am not stating that you should work for 8 to 10 hrs without taking a break, what I am saying is that there is a person or tool needed to govern employees/people to maintain professional and work ethics inside the organization.
You have to admit that productivity monitoring tools have a much more positive impact as compared to negative. Advancements in technology have made it easier to manage employees and track their daily activity. With the help of such tools, you can easily see how much an employee has been productive, which apps/websites they have used, their login & logout time, and much more.
There are various tools available in the market with the help of which you can track productivity in your organization tools like EmpMonitor, Time Doctor, Hubstaff, etc. All these tools are great for monitoring your employees, both remotely and on-premise.
Yes! You heard me right, remote monitoring too.
Using such tools, you can also keep an eye on employees who have been working from home or any other location. Work from home has been implemented throughout the globe due to the Coronavirus outbreak, and I am sure it has been implemented in your organization too.
Here’s how you can use EmpMonitor to keep track of your employees’ productivity –
1. Log in to EmpMonitor ID. You’ll be shown the following dashboard –
Here, you’ll get an overview of the productivity done by your team with the total number of employees working for you. It also shows who is online currently and who isn’t.
2. If you want to see details of a particular employee, click on ‘employee details’ displayed on the left side of the dashboard. Here you’ll be shown all the added employees in this form –
Here you can see all the details regarding an employee, sort of a general overview. If you want to know the information about each employee, then go to step 3.
3. For viewing the detailed report of an employee, click on the button shown below –
4. As you click on that button, you’ll be redirected to a new page –
Here you’ll be shown all the activities done by a particular employee. You can see the screen captures, top apps used, top websites visited, and much more. Using this, you can track down the aspects where they are lacking and help improve employees’ productivity.
Why Should Companies Adopt It?
As I said, the rise of the remote work culture is now more than ever. Therefore the organizations’ need to adopt a virtual employee monitoring agent is prominent. Following office rules and maintaining the same level of productivity gets harder when employees are working from home. It also gets harder for employers to track the activities of their employees, which toughens promotion and other incentives.
This tool will also help assess the performance of the newly hired employees or the ones in the training period. Using it, HRs can evaluate their overall productivity and their behavior towards other employees. As using it, you can monitor employees’ systems in real-time, which gives access to their chat and video sessions with other employees.
Also Read –
How To Boost Productivity Through Employee Computer Monitoring Software?
Importance Of Employee Management System | Benefits And Types Covered
How To Ensure Data Security As Covid-19 Makes Work From Home Mandatory
Implementing productivity tools will eventually increase revenue and productivity of an organization. Companies nowadays are focusing more on the remote workforce, freelancing platforms, to minimize the wage and utilize their digital resources. Many organizations have adopted this method as it helps them reduce overall costs. Using such tools will also help reduce the traffic on roads as more and more people work from home, there will be fewer people commuting. No commuting also helps save the valuable time of both employees and employers, which could be better spent on doing something productive for the company.
Productivity tools help an organization in more than one way. It helps reduce the overall cost, saves time, office space, and much more. We should implement this method in all the industries we can, given the current situation, it is high time that we humans get serious and think about climate change, which we have been rejecting since 2000.
By integrating transforming tech, companies can easily hire remote employees and manage them with the help of a productivity monitoring tool. Remote employees or teams help organizations distribute the work more evenly and give the permanent employees some breathing room.
Maintaining a balance in work is really important as it helps you sustain a healthy work environment inside the office, which you can easily do with the help of a monitoring tool.
Well, for starters, you can deploy this software to keep track of all the employees’ productivity. It will help you see if all the employees are working properly or not, and it will also let you figure out if the work is divided equally amongst them. Dividing work evenly; will help your employees have peace of mind, with which they can sustain a better work-life balance. Ensuring that your employees are maintaining a healthy mindset with a better work-life balance is really necessary. As if they are not 100%, it will affect your organization’s productivity, which will have a negative impact on clients/customers.
People nowadays are finding themselves in a pinch in order to maintain a good balance between their personal and work life. This job gets all the harder, with all these social media platforms, they have made our life more digital. In the coming years, it will get much harder as technology advances.
Thus to avoid such situations, employees nowadays are adapting work from home culture. Work from home has given people an opportunity to be with their family while working or being there for their old parents. It opens countless portals of opportunities to sustain a better lifestyle. Employers can take the help of such tools and implement them in their organization.
Now, if you ask me which tool should you choose or which one will be best for your company, I am afraid I can’t tell you that without asking you a few questions, but I can tell you the names of the best free productivity tools available on the internet currently. It is completely based on my own survey and usage, so the names of the software are – EmpMonitor and Hubstaff.
Regardless of the software you choose, these tools are really important for an organization, that too an evolving one, as it is really important to stay with the trend if you want to stay ahead in this digital world.
That’s all from me guys, please, share your thoughts and ideas about the monitoring tool down in the comment section.