Time management is one of the biggest issues that everyone faces, be it a student, an employee or an employer. Tony Robbins who is a much renowned motivational speaker and business coach, introduced a time management strategy termed as Rapid Planning Method or RPM.

Rather than considering it as a time management tool, Robbins considered it as a method to efficiently manage time to increase productivity.

In this blog, we will discuss the main principles of RPM and analyze how this creative thinking method leads to increased success and enhanced productivity.

But before delving into specifics, let’s understand it first.

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What Is RPM Or Rapid Planning Method?

The Rapid Planning Method (RPM) is a strategy for setting goals and managing time effectively, aiming to enhance clarity, concentration, and empowerment in individuals’ lives. It offers a systematic method for planning, prioritizing, and ensuring that daily tasks contribute to overarching objectives.

Although RPM is typically understood to indicate the Rapid Planning Method, it also holds significance beyond its name. Dissecting each letter can unveil distinct sections, enriching its meaning and providing deeper insights into its purpose and application.

R- Results Oriented:


Begin by considering what you aim to achieve. Your daily schedules should revolve around the outcomes you desire, both immediate and future-oriented.

These objectives might range from simple tasks like completing your daily tasks on time to beating your record in completing the most number of assignments in a week at the office.

This aspect of the Rapid Planning Method integrates the initial components of SMART goal-setting: specificity and measurability.

Your plans will become effective as you can envision the desired outcome clearly and track your advancement throughout the entire process. Thus, it assists in achieving your goals on time and increases your productivity at workplace.

P- Purpose Driven:


Secondly, consider the underlying reasons behind your actions.

Think about why you’re in your current job. Are you there because you want to focus on your well-being, or because you dream of achieving recognition and success for your work?

Understanding your purpose injects motivation into your planning process, making you eager to accomplish tasks once you have outlined them.

According to Robbins, employing trigger words acts as a motivational technique in this phase. Words have immense power, and you can use them as mantras you repeat to yourself, especially when things are hard.

For example, when faced with challenging tasks at work, your motivational cues could be phrases like hitting daily goals, receiving rewards, and gaining recognition. These are the words you want to remember and embrace as part of the Rapid Planning Method.

M- Massive Action Plan:


At this stage, you translate your purpose into actionable steps that help to accomplish your desired outcomes. Keep track of all relevant activities rather than focusing only on a few tasks.

Then, brainstorm to generate numerous ideas, tasks, and plans that will facilitate the transformation of your aspirations into tangible results.

Once you’ve outlined your extensive action plan, you proceed to structure it. Group similar tasks together to streamline your comprehensive list and make it more manageable.

Prioritize tasks according to their significance or urgency at the workplace, ensuring that essential and urgent tasks get completed promptly to facilitate the execution of the overall plan and completion of the whole project seamlessly.

Having learned about the detailed meaning of the rapid planning method, let us understand how it can help you improve your productivity.

Improve Your Productivity Using RPM

You can apply the rapid planning method to reach your goals efficiently and enhance your life by concentrating on your aspirations and strategy.

Testing this method yourself reveals its effectiveness in everyday tasks. RPM aids in accomplishing objectives by focusing on essential principles essential for success.

Let us now understand the four methods you can use to improve your productivity using the rapid planning method. They are:

Transform Ordinary Tasks Into Meaningful Activities Through Rapid Planning Method:

Many times, you feel unsatisfied even after finishing a ton of tasks. These tasks seem unending and thus impact your productivity adversely.

A rapid planning method gives meaning to busy work. Instead of doing tasks just because you have to, think about how they help make your task better for your profession.

Having a clear purpose makes you more productive. You won’t feel like you’re just going through the motions anymore; each task will feel important because it’s part of a bigger goal.

Have A Clear Vision:


The typical 9-5 job routine often leads to monotony and a loss of sight of personal aspirations. RPM provides a remedy by clarifying goals and imbuing daily tasks with significance.

Beyond daily planning, RPM aids in pursuing long-term dreams, like having your own startup or business by offering a structured approach driven by purpose and vision.

RPM can enhance effectiveness for those with existing time management goals, especially for neglected side projects.

Work Diligently And Smartly:


You must have heard the phrase “work smarter, not harder.” But why is it to do only one? Why not do both?

Tony Robbins created RPM as a departure from traditional to-do lists. While checklists prioritize task completion in sequence, RPM focuses on outcome-driven actions, accelerating productivity.

Unlike to-do lists, which emphasize details and can hinder progress, RPM prioritizes purposeful actions. Grouping checklist items enhances efficiency at work, enabling individuals to achieve more every day. It helps in stressing on the most important task and completing it first, then taking a break and moving on to the tasks that are less important.

It aids in earlier task completion and thus makes the clients appreciate businesses for their efficiency and punctuality.

The strategy is the favorite choice of entrepreneurs and achievers who are successful.

Broaden Your Outlook Using Rapid Planning Method:

Delving into tasks enhances mental acuity and life’s significance. Meaningful tasks improve perspective, fostering determination and prioritization.

Purpose sparks passion and envisioning achievements. Reflecting on calendars and time sheets aids focus, making limitless achievements in professional life attainable via RPM.

But RPM is not a time management system, rather a time management technique. It is a process of thinking that helps you focus on a specific outcome of an action. But you can improve your time management by using this method. But what exactly is time management?

Time management is the method of organizing and regulating the amount of time dedicated to various activities, encompassing work, socializing, family, hobbies, and personal pursuits.

Time management is valuable for businesses and employers as it helps to minimize daily time wastage, leading to improved productivity.

Also, you can use time management software like EmpMonitor to track and monitor employees’ time to reduce work-related stress and make them more effective. Using a time tracker for the team enables managers to track the progress of their work and meet deadlines effectively.

Let us now learn about EmpMonitor and how it is an effective time tracker.

EmpMonitor: The Best Employee Time Tracking Software


EmpMonitor stands out as the best time-tracking software, offering unparalleled benefits for employers. Users can easily improve employee productivity, track work hours, and analyze task distribution with its user-friendly interface and robust features.

This software provides valuable insights into employee performance, enabling employers to identify inefficiencies, optimize workflow, and enhance overall productivity. It ensures transparency and accountability in the workplace, fostering a culture of efficiency and success.

EmpMonitor offers a comprehensive suite of features tailored to enhance workplace efficiency:

Time Tracking:

The time tracking functionality generates detailed usage reports, aiding in resource optimization and identifying areas for enhancement.

Productivity Monitoring:

It enhances productivity by providing visibility into employee activities, pinpointing bottlenecks, and streamlining processes to eliminate idle time.

Project Management:

The software’s project management tools facilitate task organization, scheduling, and resource allocation, thus boosting project efficiency.

Productivity Assessment:

EmpMonitor calculates productivity metrics, utilizing keystroke and screenshot data while also allowing customization to categorize specific tools and applications as productive.


Its overtime management software ensures adherence to labor regulations, including those governing overtime, breaks, and rest periods, fostering compliance and mitigating risks.

The software provides time management features but also has many other beneficial features, such as:

  • Attendance Monitoring
  • Workforce Productivity & Engagement
  • Project Management
  • User Activity Monitoring
  • Insider Threat Prevention

Armed with all these multiple features, EmpMonitor presents itself as the best employee management software with the most effective time management features. And when you assimilate this software, you lessen the load on your shoulders as the head of the team.

Let us now explore the five parts of the rapid planning method and see some examples using this software.

Also Read:

How To Improve Your Time Management Goal With Examples

How To Improve Productivity And Efficiency With Time Management Software?

08 Tips To Improve Productivity In The Workplace


Parts Of RPM:


Create A List:

In this phase, you jot down all tasks, often resulting in a lengthy list. To streamline and categorize tasks into areas like Relationships, Work/Career, Spirituality, Health, and Education. This method significantly reduces the list, helping manage numerous tasks effectively.

Craft A RPM Plan:

Create a Results-Oriented, Purpose-Driven Massive Action Plan by defining desired outcomes, purposes, and action steps. Apply the 80/20 rule to prioritize tasks, set time limits, and seek leverage for maximum advantage in achieving goals.

Commit & Establish Schedules:

You must commit to bringing your idea to life once you have defined your Result, Purpose, and MAP. Dedicate yourself to your idea, and plan proactively. It’s advisable to schedule your week ahead and outline your daily plans the night before.

Accomplish And Succeed:

Now, it’s time to execute your plan. Get started on all tasks and goals that are important to you.
Mark Your Success With Celebration:
The final step is crucial: Celebrate every achievement, big or small, as each serves as a powerful motivator. These celebrations provide the energy needed to pursue future endeavors with even greater vigor.

So, having learned about the rapid planning method, you must have understood its purpose and the method of executing it properly. This technique has helped many people achieve their goals, which they thought were impossible. Let us see one of these rapid planning method examples:

Example Of RPM:

Let’s apply the RPM system to a real-life scenario.

  • Poor example: I want to be more successful in my job.

This example lacks specificity and doesn’t provide a clear purpose or plan for achieving the goal.

  • Good example: I aim to improve my productivity by incorporating regular working, job planning, and stress reduction techniques into my daily routine. It will increase my energy levels, improve my overall productivity, and reduce the risk of failures at work.

In this instance, the goal is well-defined, accompanied by the reasons behind the goal and a detailed plan of action.

The example illustrates how rapid planning can help you improve your productivity and time management skills.


To conclude, RPM provides a systematic approach to achieving goals and managing time efficiently. Developed by Tony Robbins, this method emphasizes clarity, purpose, and action, guiding individuals to prioritize tasks that align with their objectives.

By incorporating RPM principles, such as setting specific outcomes, understanding motivations, and implementing action plans, individuals can enhance productivity and achieve success. Additionally, utilizing time tracking software like EmpMonitor can further optimize time management and productivity in the workplace.

With commitment and strategic planning, RPM empowers individuals to accomplish their aspirations and lead more fulfilling lives.