How to measure employee productivity? It can be challenging for most companies who want to track the work of their employees to determine their performance.
In this article, you will get to know everything about employee productivity, why traditional measurement of employee productivity is flawed, few tips to measure employee productivity, and at last how you can keep your employees engaged.
Let’s get started.
What is productivity at the workplace?
Productivity refers to the output which you have gained from the given input. We usually invest money, resources, and time to get good productivity.
If we talk about employees in the workplace, how efficiently they are working during their office hours is what is called employee productivity. When employees work sincerely without wasting their time, they are more productive.
But why do you need to measure the productivity of employees? Let us see.
Why should you measure employee productivity?
Here are the two most important reasons to measure the productivity of employees.
1. To maintain consistency of business profitability:
It can be considered as the most obvious cause to measure the productivity of employees at their workplace.
When all your employees are working well, it will be easy for the employers to know the company’s productivity as a whole. When employees are productive enough, success rolls into your business.
Measuring productivity can be helpful to you when any issue comes up in business. Because when you track the productivity of your employees, you can easily determine what things are going wrong and where. Also, you can improve them before any loss.
2. To judge employees work and assist them to grow:
When you conduct productivity checks regularly, employee performance will be more transparent to you. As an employer, you can make your employees aware of the mistakes which they make during their work and help them to improve their performance.
As a result, your employees will get a chance to improve themselves positively. They will be more satisfied with their work in case of their assessments.
These are the two most important reasons for which measurement of employee productivity is required.
Before heading towards the tips to measure employee productivity, let me acknowledge you about the traditional method of measuring employee productivity.
What is the traditional method to measure employee productivity? Is it still applicable?
productivity=total output/total input
Traditionally, productivity was measured according to this formula that says, the ratio of how much was produced (output) over time and effort (input by employees) is calculated as the total productivity.
But there are few problems while measuring productivity with this formula for which this traditional method of measuring employee productivity was flawed. Let’s see what they are.
1. No focus on quality:
The traditional measurement of employee productivity only sees the quantity of output that the employee produces during its working hours. It does not focus on the quality of the production.
It can cause a problem for the employers when they go to satisfy their clients by fulfilling their needs.
However, if you have covered tons of work, you are super-productive otherwise, you are not considered a productive employee.
2. All tasks are regarded as the same:
It is another problem of traditional measurement of productivity where employee efficiency depends upon the number of tasks done by the employee, irrespective of the type of work. Let me explain to you with an example.
Consider X as a developer and Y as a content writer. Coding and writing a blog are different. Coding takes a lot of time while writing a blog does not take much time. But the traditional measurement of employee productivity takes both the work as the same.
Not fair, right?
From the above discussion, you might have noticed that the traditional way of measuring employee productivity is flawed. So, let us see how to measure employee productivity accurately.
A modern approach to measuring employee productivity:
The last moment presentation was made within a few hours. It shows that you are well produced. But did the presentation turn out? Is this your best approach? Probably no.
Producing an output without quality and value is of no use.
According to the modern definition, producing quality work with value in a short period is called productivity.
Tips to measure employee productivity accurately:
1. Establish employee performance metrics:
You can consider key performance indicators to measure the performance of the employees. Through these KPIs, you can have all performance measurements with which you can determine the performance of your employees during their working hours.
So, when you want to measure the productivity level, you can use key performance indicators. KPIs also check for quality along with the quantity considering the type of task.
Employees should be aware of the metrics with which they will be judged so that they can make their efforts to get the best results.
The only disadvantage of these performance metrics is that it does not consider intangibles. It is the reason why performance metrics are used only as a part of the productivity analysis procedure.
2. Measure employee performance with tracking software:
Employee tracking software is used to monitor every activity of employees performing during their working hours. By the reports generated by this tracking software, you can easily determine the efforts and hard work of employees and measure employee productivity.
There is many employee tracking software available in the market out there. But let me tell you about one of the best employee tracking software with which you can get many more features along with tracking employee productivity.
EmpMonitor is an employee monitoring software with which you can manage and monitor all your employees from a single dashboard.
When it comes to measuring the productivity of employees, EmpMonitor plays an important role.
Productivity measurement through EmpMonitor:
With insightful charts, analyze the productivity and effectiveness of your employees along with the entire organization. Its graphics and detailed reports provide the company’s productivity workflows.
You can determine the productive and non-productive hours of your employees on the current date from the time of login. You can also adjust the date and check for productivity reports.
Want to know which was the most productive day of your company? It is easy with EmpMonitor to know about the most productive days of your company.
This employee monitoring software will help you in different ways to manage your employees. So without thinking much, analyze the work of your employees and measure employee productivity with EmpMonitor.
3. Manage attendance of employees:
To be more productive, it is required for an employee to be present at their workplace. Maintaining attendance can make you aware of the employees who remain absent. It can have a negative impact on employee productivity.
Now managing attendance is easy with EmpMonitor. Let us see how.
With EmpMonitor, you can manage the attendance of your employees because it monitors the login and logout of employees. It tracks employee work activities from the time of login till the time of logout.
How to keep your employees engaged?
To keep your employees engaged, you need to determine whether they are happy and satisfied with their job or not because this will reflect at their workplace.
When they are unhappy with their roles, they feel demotivated that results in low productivity. So, with happy and motivated employees you will see good productivity and better communication.
Now, you can engage your employees because they are going to work hard with increased productivity heading your organization towards success.
Quick tips to keep your employees engaged:
1. Encourage employees personal development:
You need to know your employee’s interests like hobbies and their passion with which you can make them engage in the area of your business that suits their interest and passion.
When you get to know your employees, you can train them according to their area of interest. It will result in both personal and professional satisfaction.
When you support your employees in their interest, they may feel special and work even harder to achieve company goals.
2. Provide a stress-free work environment:
Punishing employees when they make mistakes during their work is not a good approach to manage your employees. It will result in an unwillingness to work that will cause low productivity.
As an employer, you need to take positive and kind approaches to handle your employees when they make mistakes. You need to create an environment where employees can share their problems.
You should appreciate their new ideas, answer their queries, and concern creating a stress-free environment where employees can speak fearlessly without any judgment.
3. Teamwork should be encouraged:
When team members work with increased productivity, organizational success will be easy. Encourage their teamwork allowing them to work together to solve problems. Never underestimate their opinions and thoughts. Listen to them and appreciate their thoughts.
4. Access to tools and resources:
To improve the engagement of your employees, you should provide the required tools and resources to work and become more productive. It will help your employees gain experience with new tools, programs, and software.
Also, ensure that your employees have enough knowledge about the responsibilities and work they are going to perform with the tools and equipment.
5. Encourage creative ideas:
A repetitive routine is boring! Asking your employees to work on the same task assigned every day can lead to disengagement. Allow your employees to work with the creative approaches that will empower your employees making them engaged and productive as well.
Along with the assigned task, appreciate their creative approaches in the workplace that contribute to job satisfaction. When the interest of the employees gets invested in their work, they will be more engaged with increased productivity.
Checkout for more related blogs:
Well, that was a long article with a lot of valuable information.
In summary, you need to recognize the defects of measuring employee productivity and take effective steps to increase employee productivity in your organization.
Use the above tips to measure employee productivity and make your employees more productive.
I hope you liked it. If you have any queries related to this article, frame your voice in words and reach me through this comment box below. I would love to hear from you!