Most of us are hard-working and work-driven but usually face few problems to increase your productivity at workplace. We have difficulty staying productive, as we need to manage different projects, manage daily tasks, learn new things to stay updated in this industry, etc.
Not only this, but there are also never-ending distractions, which include meetings, team lunches, which is compulsory to attend. And not to mention the endless texts and demands an employee has to send out for job updates, new assignments from his supervisors, and daily office fires.
How can you stay away from all this and stay on the top of the productivity cycle, even after having common distractions, new work, and projects that come along?
I am sure most of you might relate to this situation. After all, no one can truly say that work ceases (or even slows down). As soon as one mission is over, you are much likely to get anticipated by a new one.
Therefore, do you wish to have better ways to master your time and be ahead of all of the things and be productive at once? Then I recommend you, 1-3-5 Rule.
In this blog, we clarify what the present state of productivity in the workplace is like, along with some of the things that the average employee struggles to remain productive at work.
The State Of Productivity & Impact
According to the recent survey, more than 85% of people seem to be inactive at work, which results in the loss of productivity resulting in loss of billions of dollars every year.
Nevertheless, anyone who feels disengaged at work can get into several patterns that make them waste their time and become less productive at work. Here are some of the things considering which you can know about the most common time waste things you experience at the office.
- Approximately 48 % of people waste their work time by visiting websites that are not related to work, that includes social media.
- Just 15 percent of organizations have policies regarding social media, so many other companies lose out when employees spend time browsing the internet.
- Failure to use email or constantly search for new personal mail is yet another time-wasting habit that employees usually do. In their working hours, up to 70% of people admitted to checking non-work related things, along with some people checking their inbox several times daily.
- Many time wasters in the workplace include chit-chat or socializing about offices, needless meetings, or meetings with undefined agendas, as well as taking longer breaks for lunch, making personal calls, etc.
But, Is It Related To Personal Productivity?
Once again, take a quick look at the time-pass activities one more time, and ask yourself-
Do you find yourself indulged in any of these activities? Do you take personal calls at the office? Do you participate in the office chit chat?
Then you probably are aware of the fact that these things have a severe impact on your productivity and quality work. You might not be aware, but at times you may get into these things out of habit.
For example, while making personal errands during the working hours, you may feel like working more efficiently. But actually, you are wasting your limited time to do real work that propels your projects forward.
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Now, let’s move on simply – through a powerful productivity rule that not only helps to master your time but also helps to move away from workplace distractions and stay wise.
1-3-5 Rule… To Increase Your Productivity At Workplace
The 1-3-5 rule is very simple: Simply need to adapt 1 Major Task, 3 Medium Tasks, and 5 Small Tasks to remain productive at work on a daily basis.
Because it covers activities from huge, medium to low, you can be confident that you are making progress to daily tasks such as admin work or repeated daily commitments, on big projects and deliverables, etc.
There exist thousands of productivity measures that you can implement in your life that helps in making the most of the energy and time. One simple way of redoing this is by making a bucket list of the powerful tools which help in getting the things rightly done.
This rule is very easy to apply and also quite simple to understand. Here’s exactly how to get started!
Write Your To-do List
First and foremost, you need to think about arranging all the activities into a regular to-dodo list of 1-3-5. You have the opportunity to schedule this on a daily basis, either in the morning or the night before. Simply build a to-do list well in advance for the whole week.
Use a dedicated space to write down your 1-3-5 list to escape the temptation of other projects, instead of having a long list of the things to do at your office.
If other things come up unexpectedly, you can schedule them after completing your listed tasks-or schedule it as part of your 1-3-5 list for the next day or week.
List All Your Tasks For The Week
Early in the week, make a list of all the tasks that need to get done. These tasks can be your regular ongoing tasks or might be one from last week.
You also need to add up some of the important tasks which may suddenly arrive that day, it might be an emergency meeting, or a new project, or some other plan which you might have committed before. As soon as your list gets completed, make them concrete, and bring it into action.
Classify Them Into Small Tasks, Medium Tasks, and Big Tasks
As soon as you create a list of to-do things for the week, start categorizing them by labeling them beside your list. Create columns and rows for each task and arrange them according to big, medium or small.
As a rule, if it takes about 3-4 hours to complete, you can consider a job as a Major one. The job which takes approximately 1–2 can be called medium. One that takes an hour or less than 30 minutes to complete can be known as small.
Apart from time, you may also prepare your list based on the effort involved. There might be some tasks that are very simple and require no effort but required.
In such a case, you may consider it a small task instead of medium and can probably get the tasks done sooner and within the scheduled time.
Use Productivity Monitoring Tools
Use tools for tracking efficiency, as it will help employees get an early warning about the non-productive hours and unwanted activities taking place. You may choose apps having features like remote screenshots or automatic alerts, compliance monitoring software, etc. that can help administrators keep track of any sensitive information.
How To Select A Productivity Monitoring Software?
You should first step back and look at what your priorities are before you start exploring productivity tracking software. Here are just a few things that you need to consider before selecting any software.
- Raise Efficiency
- Cut Down High Costs
- Reduce Wasting Of Time
- Security Against Data Breaches
- Enhance Engagement
- Spread Workload Evenly
One such tool which helps you to get all these features in it is, EmpMonitor. This tool is said to be one of the efficient monitoring tools that save the tracking time by hours and lets you handle the workplace use. Empmonitor lets the employer have full visibility and knowledge over his employee’s operation.
How To Use Empmonitor?
Take a quick look at how easy it is to use and install this employee management software.
- Open and install the EmpMonitor wizard on your device, or Mac. Press the next button, and carefully read the manual.
- You need to sign into EmpMonitor’s main dashboard after successful installation by putting your email Id and password in.
- That is the whole thing. Now you can use EmpMonitor on your device with success. You can go on monitoring now.
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It seems the workforce is getting faster and faster every day-making efficiency the first-top priority for us. Thankfully we are in a position to build a more efficient workspace and climate.
For starters, take the 1-3-5 rule, which can shift your way of tackling your big projects down to your smallest tasks. Try using this trick on a daily basis, and see how your productivity increases to the top position.
What do you think? Do you use some of these tactics to encourage your productivity level? What techniques work best for you? Please share your thoughts in the comments below.