Regardless of their industry, business leaders constantly seek methods on how to increase productivity and work smarter, not harder. After all, individuals who accomplish more with less are more likely to succeed.
Because the cost of personnel is often the most significant expenditure for many businesses, labor productivity is essential and substantially impacts a company’s capacity to compete. As a result, it’s critical to build a climate that inspires employees while also providing them with the tools they need to succeed – such as technology that minimizes wasted time and money – without sacrificing quality.
In this article you will get 9 of our tried-and-tested ideas to increase productivity and boost business output.
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How To Increase Productivity In The Workplace: Best 09 Practices
Here are the 09 best practices to boost your workplace productivity.
Work Schedule Flexibility
Maintaining a strict schedule can harm employee morale and productivity. On the other hand, flexibility can help create trust and make employees feel valued by the company and increase productivity at work.
So, what does it mean to work flexibly? Flexible working is a manner of working tailored to an individual’s needs, such as having more flexible start and finish times or the ability to work from home.
The COVID-19 pandemic caused a massive upheaval in how people worked. Many employees are experiencing the freedom of flexible working for the first time thanks to the government’s ‘work from home advice. Employees were given the benefit of avoiding commuting and having more control over their personal lives.
Create a Welcoming and Positive Environment
Always check to see if the temperature and lighting are appropriate. Compact fluorescent lamps emit too much blue light, which can cause severe eye strain. Also, the temperature in the office should be adjusted according to the weather, and the temperature should be consistent. You don’t want one person to be sweating like Leonardo DiCaprio in ‘The Revenant’ while another is freezing. This could be a difficult chore that harms an employee’s productivity.
Another important consideration is the color of the walls. Each color has a psychological effect on people. The color red is incredibly passionate; seeing it raises alertness, blood pressure, and heart rate. Yellow, on the other hand, is a color that encourages creativity. This hue is best used in places where inventiveness is valued highly. This atmosphere will be more stimulating for designers, developers, and artists.
Improve Employee Engagement Strategies
While monetary rewards for hard work are likely to inspire more of the same and help to overcome low productivity at work, employees are more likely to be engaged if they find their work personally satisfying and feel heard on a human level.
Gallup research demonstrates that low employee engagement is a recurring problem for businesses of all kinds around the world: the study revealed that only 15% of full-time employees are ‘engaged’ at work, described as “very invested in and excited about their work and workplace” by the research firm.
Happy employees are more engaged and contribute to more excellent company outcomes, resulting in increase employee productivity and improved employee well-being.
Avoid Multitasking to Increase Productivity
“Must be able to multitask” is a common phrase in job descriptions. In today’s technologically advanced society, we are bombarded with email, social media, and news alerts. Our attention is continuously drawn to new areas, and we feel compelled to react quickly every time we wake up.
On the other hand, experts recommend that we learn to focus instead. “This frequent task-switching develops negative brain habits… that makes us feel like we’re accomplishing a ton when we’re not doing much at all,” according to an MIT study. As a result, both the amount and quality of work performed have decreased.
The sad truth is that multitasking wastes more time and energy than performing identical chores one at a time. The human brain was not designed for multitasking, and it is hardwired to focus on one activity at a time, which can have a detrimental impact on productivity.
Encourage Open and Honest Communication Regularly
It’s critical to keep your staff informed about your company’s short and long-term goals and to make them feel connected. In addition, your team should feel comfortable telling you about their issues, observations, and suggestions. Keep everyone informed about any corporate concerns that may affect them to avoid murmurs and distrust among your team members. They will find out through the rumor mill regardless.
Appreciate Employees For Their Hard Work
Staff appreciation is sometimes forgotten, but it is a low-cost and highly successful tool to increase employee productivity at work. Employee appreciation entails recognizing an individual’s or a group’s contribution above and beyond normal expectations. It’s all about telling employees that their efforts are appreciated, whether with a simple “thank you,” extra days off, public recognition in the business newsletter, training courses, or promotion.
Breaks (and Even Naps!) Should Be Encouraged
Nature did not plan for humanity to work from 8 a.m. to 12 a.m. without a break of blessed forgetfulness, which, even if just for 20 minutes, is sufficient to replenish all vital energies. The expression “power nap” was coined by Winston Churchill.
Employees should take physical and mental breaks regularly. According to a recent study, the best productivity formula is to work for 52 minutes and take a 17-minute break. Vacations should ideally get employees away from their desks and away from reading their emails and Facebook feeds. Meals or snacks away from their desks, ideally while interacting with coworkers or acquaintances, reading, walking, or even stretching your legs are all excellent options.
Employee Monitoring Software to Increase Productivity At Work
Many successful firms use robust tools and software such as EmpMonitor to optimize complex workflows and procedures. This simplifies your people’s work and gives them more time to focus on what matters most with features and capabilities that automate repetitive and time-consuming processes like gathering and organizing information or clocking in/clocking out.
You may monitor their work performance in real-time with EmpMonitor. If you observe a drop in production, it’s time to look at your processes and see where you can make improvements.
Encourage Teamwork
No organization has ever prospered purely on its employees’ abilities. Any company’s smooth and efficient operation relies heavily on teamwork. The same fundamental level of team-building begins during the hiring process, and it will boost an employee’s productivity.
When hiring an employee, ask yourself these questions: Is this person competent/qualified enough?
Is this person a good fit for the current team?
Are this person’s work ethic and culture compatible with the company’s?
Is this person interested in working with you in the long haul, or are they just hunting for a better job?
Building solid relationships among staff members is a different story.
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Final Thoughts
This is true for both managers and employees. Take some time to write down the activities you’ll have to complete at work the next day before you start improving workplace efficiency. A simple task like this might save you time and mental energy.
