You must have questioned yourself, why track employees’ activities?
Why is it essential to have a detailed report on employees’ check-ins and checkouts?
How to make the best use of employee timesheet software to double your business’s productivity?
Well, somewhere down the line, you already have an answer to this. Though just these answers may not be enough to land you on the best solution. You might wonder how to implement it effectively for your business as maintaining an employee timesheet is not a new concept in the business industry, but the methods have kept evolving gradually.
Keeping track of your employee’s working hours is highly crucial so that you can maintain an accurate record of their time and promptly reimburse them for any expenses. Therefore, working efficiently and accurately is extremely important, especially regarding record keeping.
Well, here you can have a clear concept about the same. This article will provide a detailed list of do’s and don’ts to search for the perfect employee timesheet software for small businesses or large-scale companies. It will also help you identify the most important features to avoid any unnecessary complications later.
A Walk-Through Employee Time Tracking
Understanding how your employees use their office time professionally requires time tracking. It is essential for efficiency, performance, and a productive workflow.
Each individual in a company at large must be aware of how vital this is. Time management is essential whether you’re an executive, a manager, or a team member.
Let’s get right into the basics.
What Is Time Tracking?
Recording an employee’s working hours is known as time tracking. The number of hours spent on activities or projects is then used to determine how much an employee should be paid. And when this time tracking process is recorded with the help of an online employee timesheet software, it becomes easier to manage a group of employees single-handedly.
Time entries are utilized not only for payroll but are also a secure means for managers to determine how much time it takes to perform specific work and where an employee is spending their time. Knowing which jobs take up the most time will enable you to consider if that time was well used.
Well, tracking working hours is not a new concept in the industry. But now, the practice is continuously changing with time. You can simply monitor employees through time tracking and employee timesheet software.
The jobs that take the longest to complete or don’t necessarily add the most value are the ones that take the most time. Frequently quite the opposite.
Hit the play button to listen to this podcast on employee timesheet software.
Know Your Requirements
Before you even begin searching for software, you must know your specific requirements. If you don’t, then the chances of you finding the right software are slim. Therefore, make a list of all the features that are important to you. For example, if you want integrated software, make a note of it so that you don’t miss it.
Similarly, it could be vital that the software comes with a good customer service team.
Note: Search for companies with a good reputation and note them. It’s also a good idea to check the companies’ websites and read reviews on their products and services. This will give you a better idea of what to expect when you finally purchase. You can also get guidance from some of the testimonials shared by the employee timesheet software websites to have a clear vision.
Things To Do While Selecting Timesheet Management Tool
# Do make a list of must-have features
As mentioned above, you should list must-have features before you begin your search. This way, it will be much easier to identify which employee timesheet software is right for you.
Many top-quality software products come with a hefty price tag. What becomes important is — the required features. If you make a list of must-have features, you’re more likely to find a product worth the extra cost.
But why is it so vital to check all the features?
Well, there, you can easily find uncountable software that claims to provide you with exotic features, but the thing is — you must know what and where to invest and how it will help you in getting more revenue at your desk.
A good employee timesheet software can generate timesheet software for any small business or a multinational company with great ease allowing users to add new employees easily. It should also allow you to set up and manage their access to the timesheets. This way, each employee will only be able to view the hours that belong to them.
# Do check for compatibility and usability
It would be best if you choose a timesheet management software compatible with your computer. This will help to avoid any unnecessary complications later on. However, this could cause all sorts of issues in the future and may cause you to regret your decision.
Similarly, you should check to see if the software is user-friendly, especially if you plan on letting your employees input their information themselves. Finally, it’s also crucial that you choose cloud-based software. This will allow you to access your information from anywhere, anytime.
It will also allow you to create an online employee timesheet software that is accessible to your employees via a smartphone.
# Do check the user reviews
You must check the user reviews when you’ve narrowed your search down to a few products. This will give you a better idea of what to expect from the software.
Doing so will save you time and effort in the long run. In addition, it will allow you to recognize any potential issues with the products before you even make the purchase. You may even find reviews that state the same feature that you’re looking for. This can help you to make a more informed decision.
Well, there are not just a few software on the web. We agree that you need to scrutinize much deeper to get the best-fitting tool.
We recommend you opt a software that comprises most of your needs and has effective services throughout the plan. One such tool is EmpMonitor.
EmpMonitor strongly emphasizes its user experience and provides 100% fast services to ensure smooth working.
It is an application for tracking employee performance and is well known as a successful employee timesheet software that has a lot of clever features that enable businesses to identify and reward top performers. In the business environment of today, these elements are crucial and necessary to boost productivity and degree of control over current initiatives. By tracking your employees’ activity, EmpMonitor made it simple to maintain tabs on how they spent their time during working hours.
It helps its potential clients by providing detailed case studies, testimonials, blogs, and many more. It also comes with a free trial with all the basic features that allow users to know more about the tool.
Let us have a look at the available features for free (15-day trial)
- For 1 to 5 users
- Automatic time tracking
- HRMS (Human Resources Management Solution)
- URL and app tracking
- Real-time dashboard
- Idle time tracking
- Productivity Calculation
- Alerts
- Auto Email reports
- Automatic Screenshots
- Offline/Idle time approval
- Shift scheduling
- Unlimited projects & Task
- Payroll
- Keystroke monitoring
- Multiple roles & Permissions
- Private time option
- Stealth/ Un-stealth mode
- Custom reports
Don’ts While Selecting Timesheet Management Tool
# Don’t choose based on price only
You may come across some meagre prices in the early stages of your search. However, it would help if you didn’t fall into the trap of choosing a product based on price alone. Instead, it would be better if you focus on finding the best software for your business.
You might have seen many For example, you could find the software incompatible with your computer or challenging to use.
You may also find that the software only offers limited functionality, which you want to avoid at all costs.
# Don’t just look for pricing while choosing your software rather check on the available features
Don’t let the price of the tool deter you from choosing the right employee timesheet software for your business. There are many affordable software options available today, so you should be able to find one that fits within your budget. You’re in the business of creating a profit, and using employee timesheet software is one of the most critical aspects of building a successful business.
# Don’t rely solely on user reviews
Although user reviews are a valuable source of information, you mustn’t rely solely on them. This is because not all people are honest when leaving reviews. So don’t just consider one person’s review when it comes to opting for reliable employee timesheet software.
Instead, try to find as many reviews as possible for each product you’re interested in and weigh them against each other. This will give you a better idea of what to expect from the software.
# Don’t pay for features you don’t need
While you should undoubtedly be looking for valuable features, you should avoid paying for things you don’t need. This will help to reduce the overall cost of your software. Instead, do some research and learn about the various available features.
Then, determine which ones are truly worth the extra cost. This will help prevent overspending on things you don’t genuinely need. It will also help ensure you find the right software for your business.
Check out this relevant content for in-depth information:
All About Computer Monitoring Software – Free Tools and Features
11 Effective Remote Team Management Tips 2022
Increase Productivity In Your Workplace – 13 Best Tips That Actually Work
Conclusion
Employee timesheet software is an essential aspect of running a successful business. It helps keep track of employee hours, provides a simple reimbursement method, and can even help create payroll. First, you must choose the right software for your business.
However, it’s often difficult to know where to start with a vast array of products.
