In today’s workplaces, visitors aren’t just clients or candidates – they’re part of a fluid ecosystem that includes employees, contractors, and partners coming and going throughout the week. The front desk has evolved from a clipboard and badge printer to a connected digital experience that supports security, compliance, and hospitality all at once.
Modern visitor management systems make this possible. They handle check-ins, badge printing, identity verification, and compliance forms, all while integrating seamlessly with the tools companies already use. The best platforms go a step further, unifying visitor data with workplace analytics, desk booking, and access control.
Below, we highlight the top visitor management systems designed for the modern, flexible office, platforms that balance ease of use with smart integrations and real operational insight.
How We Chose
When evaluating today’s top visitor management systems, we focused on:
- Ease of use: Fast, intuitive check-in experience for guests and admins.
- Integrations: Compatibility with Microsoft 365, Google Workspace, Slack, and access control systems.
- Scalability: Ability to handle both single-location offices and global portfolios.
- Compliance & security: GDPR-ready workflows, NDA signing, identity verification, and audit logs.
- Analytics: Real-time visitor insights and trend reports to improve workplace operations.
Archie
Archie has quickly become a standout in workplace experience, as it offers a unified visitor management system where companies can manage visitors, employees, and space reservations all in one place.
Guests can check in using self-service kiosks or mobile QR codes, while hosts receive instant Slack or email notifications upon arrival. The system supports NDA signing, ID verification, and customizable visitor flows – all with a clean, modern interface that fits naturally into contemporary offices.
Archie also connects with leading door access control systems such as Kisi, Salto, and Brivo, enabling seamless entry management. Visitors can be automatically issued temporary credentials or door unlock permissions as part of their check-in, ensuring secure yet frictionless access to designated areas.
Beyond visitor management, Archie integrates with Microsoft Teams, Outlook, and Google Workspace, allowing employees to coordinate office days around guest visits. Facilities teams can access real-time analytics showing occupancy trends and visitor patterns – critical insights for optimizing layouts, staffing, and safety procedures.
Why it works
- Unified experience for visitors, employees, and admins
- Seamless integrations with communication and scheduling tools
- Data-driven insights for hybrid workplace planning
Considerations: Archie’s deeper analytics and customization options are part of higher-tier plans, best suited for mid-size to large organizations.
EmpMonitor
In modern workplaces, managing both visitors and employees securely is just as important as maintaining productivity. EmpMonitor, a face recognition and attendance-based system, also doubles as a robust visitor management system, bringing visitor identification, staff monitoring, and access management under one intelligent platform.
With its biometric face detection technology, EmpMonitor allows quick and accurate verification of every individual entering the premises. Visitors can be easily identified and granted temporary access permissions, ensuring a smooth yet secure entry process. At the same time, employees’ attendance and access are automatically recorded, minimizing manual errors and unauthorized entries.
Beyond access management, EmpMonitor also provides real-time staff activity tracking and productivity insights, helping organizations maintain transparency, compliance, and operational efficiency. By combining visitor access control and employee monitoring, EmpMonitor ensures that every movement within the workplace is both secure and well-documented — making it an essential tool for today’s smart offices.
Why It Works
- Biometric face detection technology ensures accurate identification, prevents proxy attendance, and enhances workplace security.
- Real-time productivity insights give HR and managers a transparent view of employee performance and engagement.
- Customizable role-based access ensures data security and compliance across departments.
Considerations
While EmpMonitor offers an extensive suite of features, it may require some initial configuration to set up biometric and monitoring permissions effectively. Its advanced analytics and reporting capabilities make it suitable for businesses of all sizes, whether small, medium, or large, especially those managing distributed or hybrid teams.
Envoy
Envoy remains one of the most trusted names in visitor management systems. Its platform simplifies check-ins, badge printing, and visitor logs while adding layers of security like photo capture and watchlist screening.
The visitor experience is smooth, guests can pre-register, sign digital NDAs, and check in with a simple QR scan. For admins, Envoy integrates with access control systems such as Kisi and Brivo, and syncs with Slack or Microsoft Teams for real-time host alerts.
Envoy also extends beyond visitors, offering modules for desk booking, deliveries, and room management, making it a comprehensive workplace management suite.
Why it works
- Proven reliability and enterprise-grade security
- Tight integrations with access control and workplace tools
- Scalable for multi-location deployments
Considerations: Pricing can be higher for mid-sized teams or single-office operations, especially if you only need visitor management and not the full suite. Also, it’s built for iPad devices, so Android users need to consider another option.
Proxyclick (by Eptura)
Proxyclick, now part of Eptura, has long been known for its balance of compliance and design. It supports fully customizable visitor workflows, from pre-registration to check-out, and integrates with access control, ID scanning, and watchlist screening tools.
Proxyclick’s compliance features make it a robust visitor management system, offering audit-ready visitor logs, consent management, and automated document signing for GDPR and ISO requirements. Its dashboard provides visibility into visitor flow across all locations, helping organizations maintain consistency and security standards globally.
Why it works
- Strong compliance and audit trail capabilities
- Global scalability with detailed visitor analytics
- Deep integration with enterprise systems
Considerations: Its configuration depth can be overkill for smaller teams that just need a simple sign-in solution.
The Receptionist
The Receptionist focuses on simplicity and hospitality. It’s an iPad-based check-in system that automates visitor registration, notification, and badge printing. Guests can sign NDAs or waivers directly on-screen, and hosts receive immediate notifications via email, SMS, or Slack.
The interface is highly customizable, from branding to visitor types, and supports multi-language displays – making it ideal for organizations that value both efficiency and guest experience.
Why it works
- Clean, intuitive interface for front desk staff
- Flexible notifications and visitor workflows
- Ideal for small to mid-size offices
Considerations: Lacks some advanced enterprise integrations found in larger platforms like Envoy or Proxyclick. It’s available only on iPad, and it’s not compatible with Android devices.
SwipedOn
SwipedOn is a visitor management system that offers a fast, modern check-in experience with strong mobile support. Visitors can sign in via iPad, tablet, or smartphone, print badges automatically, and sign documents digitally. The platform also includes contactless sign-ins – useful for hybrid or high-traffic offices.
Beyond visitors, SwipedOn supports employee in/out tracking, helping workplace teams understand occupancy trends without added tools. It integrates with Microsoft Teams, Google Workspace, and several access control systems.
Why it works
- Excellent mobile check-in options
- Combines visitor and employee presence tracking
- Competitive pricing for growing teams
Considerations: Reporting features are more basic compared to enterprise-focused systems.
Additional Contenders
Sign In App – Affordable, straightforward visitor management tool with simple employee in/out features.
Veris – Particularly popular in Asia-Pacific; blends visitor and meeting room management in one dashboard.
Greetly – Customizable, white-label interface; good fit for coworking spaces and branded front desk experiences.
HID EasyLobby – Enterprise-grade system often paired with physical security infrastructure in large campuses.
Conclusion: Choosing The Right Visitor Management System
In workplaces, first impressions happen at the front desk or sometimes before visitors even arrive. The right visitor management system does more than streamline sign-ins; it shapes security, compliance, and culture.
Archie stands out as the most well-rounded choice for mid-sized and larger workplaces, with EmpMonitor also offering robust visitor and employee monitoring. Envoy and Proxyclick remain top enterprise contenders, while tools like SwipedOn and The Receptionist provide accessible, user-friendly alternatives for smaller teams.
Ultimately, the best system depends on your needs, letting you choose the solution that makes every visit seamless, secure, and suited to your workplace.
