Do you know how your employees spend their office hours? Do you know how productive they are? If not, you are not alone. Be it any job, an employer or manager needs a productivity tracker to make sure their employees stay productive during working hours.
And since the global pandemic has impacted varying industries around the world. The corporate sector is no exception. Productivity is hands down the most common issue that every organization is facing. With said that productivity is not limited to professional life. It has driven up the personal lives of many people.
It is a widely held belief that anything that can be measured may be improved. Even though monitoring tools are readily available, it is easy to become overwhelmed by the numerous things you need to keep track of: However, one thing that everyone must keep track of is productivity. And the only statistic here is the amount of time that has elapsed.
Productivity tracker tools have come as a ray of sunshine for every organization that has made sure to bring the most out of employees within the shortest time.
Therefore, in this blog, we will cover everything you must know about employee productivity tracking, from revealing the secret to getting your people on board with productivity tracking to its advantages. Let us get all this straightened out.
What is productivity tracking software?
Productivity Tracking Software is a medium for organizations to monitor metrics, analyze the behavior of employees, and keep track of the activities that employees carry out during their working hours. In simpler words, to know how productive employees are, organizations take the help of monitoring or time tracking software.
Organizations may benefit immensely from having an objective assessment of staff productivity, which is what productivity tracking software is all about. Additionally, businesses may more quickly identify their most productive employees and encourage them to distribute that productivity throughout the company.
As a matter of fact, employees, in reality, spend almost 30% of their working time on non-work-related activities. It is not uncommon for office workers to spend time on social media sites like Facebook, Instagram, Twitter and indulging in online shopping, gaming coffee breaks, while they are supposed to be working.
However, the employee productivity tracker detects and analyzes distractions that may interfere with work and allows you to make informed decisions on how to improve productivity. So, read on further to know our top tips to track and improve employee productivity on your projects today.
1- Check-In Daily
A growing number of businesses now recognize the importance of daily check-ins. However, it can be hard to strike the right balance between macro managing and micromanaging. However, Daily check-ins may provide the groundwork for solid manager-employee relationships and increase staff engagement and performance.
A quick check-in with your team does not have to be a long and drawn-out procedure. It can be a simple everyday exercise that you may incorporate into your routine. Aside from measuring staff productivity, this is an excellent method to boost morale by displaying and supporting the team.
2- Shift Your Focus From Working Hours To Productive Results
What is the point of working for ten hours and not having a productive result in hand? Well! Productivity being the main issue, managers always play a long-lost game by focusing on working hours.
It is not the same thing to measure time by the number of hours worked. On a regular workday, some employees are able to accomplish a great deal and leave at five. There is nothing wrong with it. Qualitative and quantitative work are two different things.
Your staff will be motivated to finish their task efficiently and accurately, rather than wasting time twiddling their thumbs to fill time on the clock. As a result, they will feel empowered to do a good job, and they will appreciate not having to wait eight hours to leave after a hard day of work.
3- Set Clear Expectations
Establishing expectations for your staff is the essential thing you can do as a leader. After all, if you do not set an example of success for your team and employees, they may never learn what it takes to thrive in your business.
Organizations, teams, and workers should all have clear goals so that everyone is on the same page at all times. When there are no clear expectations, it affects not just the performance and outcomes of a team but also the engagement, relationships, and teamwork of employees in general.
Unclear goals can sometimes lead to significant employee relations issues such as complaints, destructive disputes, and unfair dismissal claims that can take a U-turn and be very costly for the organization. Leaders will need to create, agree on, and be led by expectations numerous times.
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How Does Productivity Tracker Software Help?
Streamline processes-
Instead of depending on reports that are subject to human error, monitoring software aids in activities like timekeeping and attendance tracking, providing reliable information.
Businesses or organizations can increase their efficiency by simplifying or eliminating unnecessary tasks. In addition, your workers will be more productive with a streamlined process, and they will have a better understanding of the daily tasks and expectations allocated to them. By eliminating needless activities, employees would be able to concentrate more on the quality of their work.
EmpMonitor is one such tool that comes up with an all-in-one dashboard. From monitoring every activity of your employees to detailed reports of employees, it ensures that the company meets the productivity parameters.
Some of the key features that EmpMonitor offers are:
- TIME TRACKING:
Employers may keep track of every minute of their employees’ working hours using EmpMonitor. A single dashboard offers you a thorough report on how much time they have spent during working hours. You can view the active hours, idle hours, productive hours, and many more.
- SCREENSHOTS AT REGULAR INTERVALS:
EmpMonitor collects screenshots of your employee’s computer system. If they are not working on the allocated tasks, you may quickly check on them and assist them with their problems.
- KEYSTROKE LOGGING:
One of the exceptional methods to maintain data security is by logging keystrokes and storing them. It tells you what words your employees are typing. You can also view the keystrokes of your employees for around 180 days.
- TOP APPS USED:
Get a quick overview of the top 10 most frequently used apps in real-time. You can also see which applications your staff have been using in the last 180 days. You may also change the date to match your preferences.
So, if you are in a dilemma, how to increase productivity, EmpMonitor is the best choice for you. Sign up for free now.
Avoids micromanagement-
Managers and company owners may find it troublesome to assess employee productivity. That is when micromanagement can come into existence.
And as you already know, micromanaging leads to low productivity of employees. Productivity tracking software can be your true ally. Employers can benefit from tracking software that allows them to focus on evaluating productivity without micromanaging. This way, you may monitor employee performance in a non-intrusive manner.
Furthermore, proper productivity tracker software does not gather unnecessary data regarding employee computer activity. After all, you do not want your employees to feel as if their work world is collapsing around them by adding more stress to their day. It is necessary to give trust and support to your employees and encourage them to take the lead on vital issues that affect your business.
Identify & Remove Bottlenecks from Your Team
Every team has certain members who put in more hours than others. It might be because they are overly committed or because there is too much work for them. However, the former suggests that you have a high-performing team member, while the latter signals a potential for low morale in the near future. As a manager, you should be able to distinguish between the two.
As soon as you see that your workflow is unreliable and works in spurts, there is a bottleneck somewhere. You may be able to alleviate a bottleneck with the help of tracking tools.
With the help of time monitoring software, you can see how individuals spend their time and make better decisions. It is possible to find out why they are working longer hours by analyzing the data. Is it out of a sense of responsibility? Or, they just want to be like that, so they are!
Balances workload
Employees and departments can be identified as overworked or underworked using data from productivity tracker tools. Employers can utilize the data to redistribute and balance the workload across employees/departments and make suitable decisions to minimize troublesome areas.
The idea is to equalize the work responsibilities and staying one step ahead of non-discrimination. And productivity tracker tools can help you get there. After all, there are employees who claim to have a lot on their plates, and then there are employees who actually have lots of work to do.
However, with productivity tracker tools, you may reallocate work among team members ensuring that all tasks are completed on time and to a high standard.
Motivates to Work Quickly
Everyone who is self-reliant has an innate drive to do their best in their personal and professional lives. But even the most self-accountable of us might feel disconnected from time to time. In this situation, external motivation tactics come in helpful- Employee Productivity tracking tools.
Knowing how much time you spend on a project pushes you to finish them quickly and without becoming sidetracked. In order to boost profits, you will need to increase the number of hours you spend on each project. It is vital to perform the same amount of work in less time without sacrificing quality.
Believe me or not, productivity time tracking can help you become more efficient. Keep a running tally of your employee’s time to avoid distractions so that they can accomplish tasks more quickly.
Set Your Team Up For Success
Are you ready to take workforce management and staff productivity tracking to the next level?
If Yes! The first step is to make sure you are measuring time productively and efficiently in the field. A productivity tracker app like EmpMonitor is a sophisticated yet easy tool that offers you data to make better business decisions based on reliable facts. So, if you can estimate staff productivity, you will find a strategy to enhance it.
Customize and experiment with alternative approaches. There is no reason why tracking your productivity should have to be dull! Take your time and reach greater heights with your employees.
Till then, Happy productivity tracking!