Nowadays, flexible work arrangements are in demand! And it seems that many organizations are preferring a remote work environment in their organization. And why not! Today with flexible work hours, employees can work more efficiently and be more productive for the business. On the other hand, it’s also a cost-effective way to do business where you don’t have to invest so much in the maintenance and other expenses of a physical workplace.
However, there are many challenges to managing a flexible work environment. Without proper tools setup, planning and execution, it would be quite difficult for you to manage the productivity of business effectively.
In this article, we would tell you about how to create a flexible work environment in your organization so that you can also expect better work efficiency and productivity from your employees. So without further ado, here we go!
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About Flexible Work Arrangement:
Within the flexible work environment, there are no hard-bound rules for employees to work in a specific time period. And they are also allowed to work remotely whenever necessary. In such a case, employees have the ability to schedule their work time while also balancing their personal life to manage their work-life efficiently.
Now the question arises how can an employer be aware of the work their employees are doing? This is where employers need to manage and keep the record of every work detail intact. They need to check whether their employees are taking their responsibilities and fulfilling their work commitments when they are working remotely (inflexible work hours).
For a single manager, it would be too tough to manage all things together. Still, if you have the right tools and software by your side, it would be easier for you to arrange remote working options for employees.
Here are the few ideas to help your management during the process of implementing flexible work culture in your organization.
Plan Your Arrangement-
Before implementing flexible work culture in your organization, make sure that you have prepared with your plan. In earlier days, most companies offer flexible work to employees who have health issues or any other personal reasons. In such a case, employees can either work from home or shift their work time accordingly. But now, remote working conditions have become essential for every business. And it has been seen that around the world there is an exponential increase in the numbers of remote working employees.
Therefore, it becomes essential to train your entire work-force so that your employees are ready to work remotely whenever necessary. Make sure that C-Suite has proper communication with their team. Only that way, leaders could provide aid to the task force to maintain productivity in their business.
With remote working conditions, communication plays an important role. And that is also one of the reasons why flexible work conditions are not welcome by some companies. There are numerous online collaboration tools available in the market that can help you to communicate with your work-force remotely.
Additionally, it also helps you to improve trust and bonding with your employees. When working at online platforms, there are always chances of errors. However, if you have proper communication and bonding with your team, you can easily overcome such challenges. And eventually, even while working remotely, you would feel like having a similar connection with employees as they are working from the office.
Train Your Management-
Now, you are almost ready to implement a flexible work environment for your organization. But what about your management and team leaders. With flexible work arrangements, managing employees is totally different compared to managing employees working in-office. In such a case, management and team leaders can’t directly approach each employee to explain their work responsibility.
What they need is a workforce management solution that can help them to analyze the work details of employees. As we have shown in our previous blog about some of the best HR analytical tools that can really help you keep an eye on every activity of your employees. So that you can categories their productivity levels and assign tasks accordingly.
In the end, you want to get a better production rate in your business. Although with flexible work arrangements, you can save the extra cost in the physical maintenance of your workplace still, you and your team members have this responsibility to maintain productivity in business. And for that, you can employ the best productivity monitoring solution- EmpMonitor that can help you to measure the overall productivity of your business.
EmpMonitor has this system, which measures the individual performance of each and every employee in the firm. And based on their productivity levels, it shows the overall productivity report of the organization in a graphical pattern.
It has an easy-to-use dashboard, from where you can easily monitor the day-to-day activities of employees so that you can maintain the production rate of your organization.
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Let’s find out more about the productivity tracking features of EmpMonitor:
- After opening the EmpMonitor dashboard, you can see the number of employees who are working actively or being idle. There you also have a graphical representation.
- If you scroll down further, it will show you the data regarding top performers and least performers in your firm. Also, there you can check the location/department-wise performances of employees.
- Under the Employee section, you have this three options:
- Employee Details – Shows the details of all employees.
- Employee Attendance – Shows the work presence of employees.
- Employee Notification – Shows the notification regarding employees’ computer activities.
- Now, just below the employee section, you have a Timesheet option. There you can check the log hours of employees. Moreover, it also shows you the productive, unproductive, active, and idle work hours of each employee.
- Below the Timesheet option, you have this Idle to productive tab, which basically shows you the transition period of employees’ computer activities from being idle to productive.
- Next, you have this report section where you can check the work record and overall productivity report of your business.
Besides productivity monitoring, EmpMonitor can also help you with your workforce management process. It has this behavioral alert system using which you can make sure to aware your employees about the policies of your business. To know more about this Employee behavior feature, read here.
Benefits of Implementing Flexible Work Culture-
It’s obvious that work flexibility is like a perk for employees. However, it can also benefit employers in many ways. Here are some reasons why you should consider implementing flexible work schedules in your organization.
Flexi-Time Employee Engagement:
Employees working in a flexible work schedule can be more productive. Since, it becomes easier for them to manage their work-life balance, which makes them more comfortable and engaged in their work. Such employees are always happy with their work. And they always make sure to put their best efforts into the growth of their firm.
Save Time & Money-
Another benefit of a flexible work schedule is now you have more time, effort, and money that you have saved from the maintenance, electricity, food, and beverages like other charges. While this is not only for employees but employees can also save their transportation and some other costs which they can’t avoid while working in an office. Especially, during the hustle hours in the parking space, it becomes quite a hustle for every employee to move or park their vehicle. And that puts a lot of physical exhaustion in employees even when they are doing their work.
Happy And Loyal Employees-
If you are trusting your employees and letting them work remotely, then they would also return you the favor by being loyal to their work. Especially, since 2020, many businesses are trying to implement the idea of remote work culture in their organization. And it seems to be quite effective even considering the production and wellbeing of employees together.
If you are also considering implementing a flexible work culture in your organization, make sure to create the right monitoring policy for your business. So that your C-Suite members, managers, and employees can also be aware and prepare themselves to manage and monitor their tasks. And make sure to keep the productivity intact in your business.
Definitely, by implementing a flexible work schedule, you can save time, money, and effort while also boost productivity in your business. But for that, you need to execute all the things properly that we have mentioned in this article. Once you have done this, you won’t be having any trouble managing the flexible work environment in your business.
In case you have any queries regarding flexible or remote working options, you can mention them in the comments section. And also, make sure to share this article with others who are needed.