Have you ever heard about the absenteeism policy of a company? If not, let us read out loud together to know about the absenteeism policy of remote employees in a company and what is included in it.
The concept of remote work was not born overnight. It is the latest technology that has made this concept possible with a huge profit. Employees can work remotely without stepping outside which was the demand of the situation.
But you need to set up a page of policy for your remote employees according to which they can take their leaves without any issue. The conditions which you want them to accept and obey at the time of taking leave should be included on that page.
Sounds complicated? Don’t worry, this article will guide you on how to create an absenteeism policy for your remote employees. Before that let me brief you on some lines about absenteeism policy.
So, let us get rolling into it!
What is an absenteeism policy?
The absenteeism policy includes the guidelines which are used to manage the attendance of the employees. It also consists of the cause on which the employees should take leave.
Why is an absenteeism policy required in a company?
With this policy, it will be easy for employers to grant leaves to the employees. There will be a systematic approach to take leave which is required. When employees take leave according to the policies, it is easy for the employers to identify the absentees and hand their work to other employees. This process will never harm productivity.
Try to make an absenteeism policy that will encourage remote employees to take fewer leaves.
What is included in the absenteeism policy?
Here is what the employees must consider while taking leaves.
The first thing that should be drafted in your absenteeism policy of your remote employees is the purpose of leave. You will also explain here, why you have added this policy. You can also add the importance of the absenteeism policy.
This section consists of the individuals who need to identify who has to work according to the rules, regulations, guidelines, and some procedures within the agreement of remote work.
This policy is for all the employees whether they are working full-time or part-time or other members who are working in the company.
3. Strict actions on absences that are not approved:
This absenteeism policy should contain the actions which will be taken against the employees when they do not follow the rules when they take leave.
This policy should be transparent to all the employees according to which they can follow the rules.
4. Other policy elements:
Here we have some key elements that should be drafted in your policy.
a. Leave entitlements:
Leave entitlements refer to the number of leaves that the company provides. These leaves are also considered as paid leaves. These leave days should mention the dates when the employees can take them.
Some of these leave days are:
Paid sick leaves
You must define the rules for taking these leaves. There should be a guideline that refers to when an employee can take paid leaves, unpaid leaves, and casual leaves, etc.
Give a bonus to your employees for having good attendance which will encourage employees not to take leaves without any emergency.
b. Approvals with documentation:
The documents required before taking leaves should be written clearly along with the reason for taking leaves.
Employees should have clear documents that will be easy for others to take over their work during their absence.
c. Approved absence:
When the employer approves the leave of the employee, it is known as an approved absence.
Approved absence should be written in your absenteeism policy. This will also help in managing attendance sheets.
The absences that are approved additionally should be verified using the documents submitted by the employees that have a doctor’s note, any duty notice, etc.
d. FMLA leave:
According to FMLA(family and medical leave), the employees can take 12 weeks of leave in a year. This is only possible if your company is US-based.
Absenteeism policy is not enough. You should also include a section for Tardiness. Every employee should report at work when they return from their break time. Due to this, you can get a clear image of the employees who are wasting their time during working hours.
The proper arrangement should be done by the telecommuters to know any change in the schedule which will be easy for the employees to work accordingly without any misunderstanding.
This section of tardiness includes late login, late for work, break during working hours, etc can have a huge impact on employee productivity. So, this needs to be maintained to encourage employees to work properly without wasting the paid hours.
From the above discussion, we are clear with the absenteeism policy that needs to be drafted in your company policy.
Now, let’s have a look at a monitoring software that can manage employee attendance according to these policies. Sounds strange? Let us see.
EmpMonitor is an employee monitoring software that acquires all the features to manage employees. It is the best monitoring software of all. Its simplistic features can convince you to use it.
Through this, you can monitor all your working devices from a centralized location. You can view the activities of the employees and manage them instantly. You can improve your employee’s productivity, business, and overall operations with its functionalities.
Features of EmpMonitor:
1. Productivity reports:
With EmpMonitor you have detailed reports of the productivity of your employees.
2. Real-time screenshots:
Screenshots are captured automatically and will be generated in high quality. You can define the intervals from 15 seconds to as per your needs. You can have screenshot access of 90 days of a particular employee and is customizable.
3. Productivity analysis and measurement:
You can analyze productivity, effectiveness, and focus with insightful charts for individuals, teams, and the entire organization.
For a single dashboard of EmpMonitor, you can analyze all the working details of your employees.
5. Browser and app usage report:
With EmpMonitor, you can monitor your employee’s web usage history along with the most visited website. Also, you can track the top apps used by your employees.
6. Idle users:
EmpMonitor tracks the time wasted by the employees during their office hours. It can track every activity of the employees that they do in their system.
7. Detailed timesheet:
EmpMonitor can be used to analyze the time taken by the employees to complete a single task. This will help you increase the productivity of the employees.
People who run their businesses according to their policies can lead to success. So it is required for all the employers to run their company under the policies which will help them manage the employees and other co-workers.
The absenteeism policy is the major policy that should be drafted in the company policy. Through this, the management of employees when they take leaves can be easily handled.
To monitor the attendance of your employees, you can consider EmpMonitor, which can prove the best with its features.
I hope you like this article. If you have any queries regarding this article, please do comment below. I would love to hear from you!